After you have acquired the proper skills to get the job you’re pursuing, one of the next most important steps is creating a great resume. In this article we will provide you with a sample administrative assistant resume, and some quick tips to help you get started. Sample resumes help to give one ideas and verbiage, which when used with their own skills and experience can help to build a great resume which will showcase their talents.

In addition to the verbiage needed for your resume you will also want to use a template which will showcase your work. You can find some effective resume templates in some of our other resume posts; you can find them by clicking here, or by clicking here. You can also use the template provided in this article (below). Your resume template should make the information contained in your resume easy to find, and yet at the same time pleasant to look at.

Resume Presentation

When sending out your resume to potential employers via email, it should always be sent out in PDF format. There are plenty of free software applications on the internet which can convert word and text documents to PDF. I prefer using Adobe Acrobat but NitroPDF and PrimoPDF are also very popular free alternatives.

Whenever presenting your resume in person, you should spend the time and money to find some nice paper to print it on. Something a little heavier than a standard sheet of printer paper and maybe with a little texture will do very nicely. If you are not good at this sort of thing you can ask for help at a print shop, or paper shop like Papyrus. You should always bring a few paper copies of your resume, as well as your references along with you when you interview.

Additional Resume Writing Tips

Start your bullet points off with resume action words such as: accomplished, balanced, channeled, delegated, demonstrated, earned, facilitated, generated, increased, launched, maintained, negotiated, operated, performed, participated, scheduled, trained, wrote, and so forth.

In your resume’s “Objective” which we’ve labeled “Administrative Assistant” in the sample below, make sure to tell the potential employer how you can help them achieve their goals; don’t make the mistake of stating what you are looking for and your goals. Employers are much more interested in what you can do for them.

Now that we’ve covered some of the basics let’s take a look at the sample resume.

Administrative Assistant Resume Sample

Jannete Black
2345 Stone Lane
San Diego, Ca 98709
(515) 555-9090
JB@email.com

Administrative Assistant

A professional administrative assistant with 6 years of small and large business experience. My organizational, time management and technical skills allow me to take on many tasks, freeing up those I support to focus solely on their important business responsibilities. I have experience in a wide range of staff support duties which include: creating policies, organizational procedures, customer relations, problem solving, editing, composing, proof reading, report building, and in preparing a wide array of administrative documents.

Skills

• Microsoft Word, Excel, PowerPoint, Access, Outlook
• Microsoft Windows, and Mac OS
• Typing 85 WPM
• Strong written, verbal, and interpersonal skills

Summary Of Qualifications

• 6 years of administrative assistant experience
• Ability to train and lead staff
• Excellent time manager and planner
• Strong technical skills including deep knowledge of Excel and Access
• Proficient report building and presentation skills
• Resourceful internet and real life research abilities
• Experience in vendor negotiations (purchasing and leasing)
• Excellent negotiation and interpersonal skills

Professional Experience

Intertrobe Inc. San Diego, Ca 98098
2010 – Present
Administrative Assistant

• Responsible for supporting high touch technical support team managers and staff; comprised of 60+ employees
• Coordinate and perform a wide range of operational activities: booking travel, scheduling meetings, ordering supplies, customer research, preparation of reports and other day to administrative duties
• Prepare reports for management presentations (including charts, graphs and graphic design) to executives using a variety of software applications including MS Excel, and PowerPoint
• Establish and maintain relationships with vendors, negotiate supply and lease pricing for employee assets and supplies
• Maintain employee database which consists of personal employee information including: addresses, telephone numbers, addresses and emergency contact information
• Sort, arrange and coordinate the delivery of traditional mail and packages
• Develop collateral and trainings which have been implemented to ensure a smooth on-boarding process of newly hired employees
• Train, setup and help new employees get off to a smooth start
• Type first draft documents, proof-read management final draft collateral and reports, as well as prepare management memorandums from dictation
• Serve as a liaison between the group which I support and all other groups in the organization, and help to coordinate company wide activities
• Responsible for maintaining company technologies including printers, fax machines, phones and other related products
• Serve as a mentor and train newly hired administrative assistants to help them get familiar with the company processes and procedures

Education

San Diego State University, San Diego, Ca
Bachelor of Science in Communication

The Final Steps To Help You Land The Job

Once you’ve put together a fantastic administrative assistant resume make sure to socialize the resume letting colleagues, friends and family proof-read your resume. You may even want to consider working with a certified resume specialist. Resume specialists put together resumes daily and for a living; they have experience and know-how which you can leverage for a nominal fee.

After your resume is ready to go, make sure to start brushing up on your interviewing skills. After circulating your resume, inevitably you will land an interview and it is better to prepare weeks in advance, rather than only days or a day before the interview. You can brush up on some of your interviewing skills by reading our 15 most common interview questions page.

We hope you have found our administrative assistant resume sample article detailed and informative. For more administrative assistant resources please visit some of our other web pages dedicated to this career.